Activity Feature

The Activity Log page is a record of what has happened in your organization. It has two tabs, Activity and Publish. Uploads, deletions, membership changes, and billing events are written to the Activity tab automatically, so you can see who did what and when. There is nothing to set up and nothing to switch on. The Activity tab is read-only: you can only search, filter, and sort it. The Publish tab shows where your videos are published and lets you manage those publishes (see The Publish Tab below).

1. Who Can See the Activity Log

• Only an organization Owner or Manager can open the Activity Log, including both of its tabs.
• Members with the Creator or Viewer role do not see it.
• The page always shows the activity of the organization you currently have selected. If you belong to more than one organization, switch organizations to see the other feed.
• Routine system and maintenance entries are hidden, so the page shows what people and connected sites did, not internal background work.

2. What Each Column Shows

• DateTime: when the action happened, in your local time.
• Summary: a plain-language description of the action, for example Archived media “Foo.mp4” or Invited someone@example.com to Acme.
• User: the person who performed the action, with their name and email address. An entry that GoDAM records by itself is credited to the person it belongs to (see section 4). Entries from a connected WordPress site name the uploader or commenter when GoDAM knows who they are. Otherwise they show WordPress user, with the site’s address when it is known.
• Context Type: what the entry is about, such as Media, Playlist, Organization, or Subscription, with the name of the specific item below it.
• Action: the category the entry belongs to, such as Media or Billing. Click it to filter the page down to that category.

Use the Columns button to hide columns you do not need. DateTime always stays visible.

3. Searching, Filtering, and Sorting

• Search matches the summary text, the item name, and the person’s name so you can look up a filename, a teammate, or a phrase from an entry. WordPress uploads cannot be found by the uploader’s name, so search for the file name instead.
• All Actions filters the page to a single category. Choose All Actions again to clear it.
• Click the DateTime column heading to switch between newest first and oldest first.
• Entries are paginated, and you can change how many appear per page.

4. What Gets Recorded

Activity is grouped into categories. These are the same categories used by the Action filter.

• Media: uploads, moving media to Trash, permanent deletion and restore, renaming, visibility changes (Public, Embed only, or Private), archiving, folder moves, thumbnail changes, per-video player appearance, transcript edits, re-transcoding, replacing a file with a new version, version switches and deletions, exports, folder changes, all playlist changes, and starting, adding videos to, changing, or finishing a Vimeo Migration import. This category also includes media removed automatically after 30 days in Trash, and image renditions saved or removed in Tools when image transforms are turned on. Publishing is recorded here too: a video published to a connected YouTube, Vimeo, or Wistia account, a publish that failed, a video you unpublished from a platform in GoDAM, and a playlist published. A playlist publish that succeeds is one entry, not one entry per video. Videos that fail to publish still get their own entries. If some videos could not be added to the playlist, there is no playlist entry. Syncs are recorded here as well. This covers changes someone pushes to a published video with Sync changes, Publish & sync, or Resync, whether they succeed or fail. It also covers the automatic file update on Vimeo and Wistia after someone changes a published video’s file in GoDAM. A video deleted directly on Vimeo or Wistia is recorded too, when the platform notifies GoDAM of the delete.
• Content: live streams created, started, ended, made public or private, or deleted, and posts created, published, edited, or deleted from the GoDAM iOS app.
• Comment: comments on videos and posts, including edits and removals, and likes added or removed. The summary of a new or edited comment includes its text, up to 150 characters.
• Membership: a person accepting an invitation to join your organization. Invitations sent, members removed, members leaving, and role changes appear under Organization.
• Organization: renaming the organization, transferring ownership, invitations sent, members removed, members leaving, role changes, organization and video player settings, the default transcription language, the default member role, the organization logo, domain verification and removal, site whitelist changes, connecting or disconnecting a Vimeo account for Vimeo Migration, and access to the organization API key.
• Billing: subscription created, plan changed, cancellation scheduled, reactivated, canceled, renewed, billing address updated, and wallet coin activity from the iOS app.
• Account: actions by end users of the GoDAM iOS app: signing up, verifying their account, updating their profile, deleting their account, and blocking or unblocking another user.
• Auth: connecting, reconnecting, or disconnecting a YouTube, Vimeo, or Wistia account in Settings > Integrations.
• Moderation: content reports, when an end user reports a post, a comment on a post, or a live stream. The entry names the person who reported it and shows the reason they gave, but not any extra notes they added. Like every Activity Log entry, it is visible only to Owners and Managers.

Entries come from wherever the action happened: the GoDAM Central web app, the WordPress plugin, or the GoDAM iOS app. Some entries are reported by GoDAM itself rather than by a person. Examples are a live stream starting or ending, media removed after 30 days in Trash, a Vimeo Migration import finishing, and a video deleted directly on Vimeo or Wistia. Each is recorded against the person it belongs to. A live stream entry goes to whoever owns the stream, and removed media to whoever uploaded it. A finished Vimeo Migration import goes to the license holder. A video deleted on Vimeo or Wistia goes to whoever connected that account.

5. When Entries Appear

• Entries are written in the background, so an action appears on the page shortly after you perform it rather than instantly.
• If you have just done something and do not see it yet, refresh the page after a short wait before assuming it was missed.

6. What Is Not Recorded

These things are not recorded. Most are left out on purpose, to keep the page readable and focused on decisions people make.

• Automatic processing steps: transcoding, image resizing, generating previews and derivatives, and the AI transcription and indexing jobs. Your own edit to a transcript is recorded.
• Video views and other playback analytics, which are reported separately.
• Sign-in, sign-out, and one-time password requests.
• Mobile app device registration, which happens every time the app is opened.
• Creating or deleting an organization. A brand new organization has no feed for the entry to appear in, and once an organization is deleted its feed no longer exists.
• Syncs that GoDAM runs by itself: the thumbnail, captions, and other details GoDAM sends right after a video is published or its file is updated, and automatic retries of a sync that failed. Syncs that someone starts, including the file update after someone changes a published video’s file, are recorded under Media.
• A new WordPress site connecting with your license key. Changes to site whitelist settings are recorded under Organization.

7. Good to Know

• Renaming your organization keeps your history. The full feed carries over to the new name, and a “Renamed organization” entry is added.
• Entries refer to items that may no longer exist. A deletion entry stays on the page after the file is gone, which is the point of a record.
• Sensitive setting values are not shown. When a password, token, or Custom CSS setting changes, the entry says that it changed, not what it was changed to. Entries with the Context Type API Key, such as a change to site whitelist settings, show your organization’s name as the item name instead of the key.
• Entries are kept for 90 days. Older entries are removed automatically, so the Activity tab shows recent activity rather than a permanent archive.

8. The Publish Tab

The Publish tab lists each video you have published, or saved as a draft to publish, to a connected YouTube, Vimeo, or Wistia account. It shows where each video stands right now, not a history. Publishing, failed publishes, syncs, and removals are recorded on the Activity tab. The Publish tab lists videos only. Playlists do not appear here.

To publish a video, choose Publish from the media card menu, or select the Publish (paper-plane) icon on the video page. Both open the Publish & sync dialog.

• The Search media… box finds videos by title.
• The All Platforms filter limits the list to one platform: YouTube, Vimeo, or Wistia.
• Each row shows Post (the video), Platform, Status, Posted By, Added, and Action. Click Added to switch between newest first and oldest first.
• Status is Published, Partially Published, Draft, Failed, Unlinked, Disconnected, or Edited. A video with saved changes that are not on the platform yet appears twice: once with its publish status, and once as Edited. Caption changes do not add an Edited row. A Trashed label means the video is in the GoDAM trash. Any copy already published stays live on the platform until you unpublish it.
• Unlinked means the video reached the platform but GoDAM could not link it. Check the platform before you click Retry, because Retry can upload a second copy.
• Click a row to see each account for the video, with its Visibility, Status, and Published On date. A published copy also has a View on YouTube (or Vimeo, or Wistia) link.

You can act on a video from its row:

• The Action button opens the Publish & sync dialog. It reads Publish for a draft or a partly published video, Retry after a failed or unlinked publish, Edit Draft on an Edited row, and Edit otherwise. If you close the dialog before a publish or sync finishes, you still see a message with the result while you stay on the Publish tab.
• Resync appears on an account whose last sync failed, and tries the sync again.
• The menu on a published account has Unpublish from YouTube (or Vimeo, or Wistia). This permanently deletes the video from that account, including its views, comments, and embeds there. Type DELETE, then click Remove video. The GoDAM copy, its draft, and its history stay.
• Owners and Managers can use all of these actions while the organization’s subscription is active.
• If you disconnect an account, its videos show as Disconnected and cannot be unpublished from here. Reconnect the same account in Settings > Integrations to manage them again.